Filing a New Registration for an Operator (OST Form 4507)

You can file a new initial registration or amendment on behalf of a domestic air carrier (operating under CFR 135) by using the Operator Summary screen. You start the process by selecting an operator filing using the Operator List or the Work Queue.

When you start the process using the Operator List, you can use the Certificate Status (Active) and the display of 4507 Initial Registration Date and 4507 Amendment Date to determine the current filing status of the initial registration or amendment filing.
When you start the process using the Work Queue, you can use the Is 4507 Filed? status (Yes) and the subgrid's Submitted Date and Status to determine the current filing status of the initial registration or amendment filing.

Note: During the process, you'll be using the OST Form 4507 content received from the operator representative, including the filing's aircraft list.

To Create a new Registration Filing for an Operator:

Open the Operator Summary screen for a Selected Operator Filing: Use either the Work Queue or Operator List to select an operator/filing and click the Open operator work space button to open the Operator Summary Screen:

The system opens the Operator Summary screen with Operator Menu for the selected operator filing, displaying the Summary tab by default (If you used the Work Queue for access, the system will also assign you as the latest Reviewed By value). See Also: Viewing Operator Summary Information.

Filing Summary: Use the Summary tabbed screen to enter information for the filing:

Review the Summary tabbed screen’s displayed data fields as needed, including Initial Registration and Amendment Dates, Air Carrier Type and Economic Authority Status (The Last Updated By (name) and Last Updated On (date/time) are displayed at the bottom of the screen).

Review/update the Air Carrier questions (Air Carrier radio buttons): Respond to the question “Is the registering carrier a U.S. Citizen?”: Valid values: Yes or No (Source: Form 4507 - Box 7).
Review/update the Types of Service check boxes: Select any of the following available check boxes: Passenger, Cargo, Air Ambulance, U.S. Postal Service Contract, Fire Fighting, Seasonal, or Other (If you select “Other”, the system activates an adjacent text box prompting you to enter the other service descriptive text).
Review/update the Proposed date of commencement of operations (the date for the operator’s start of operations (Source: Form 4507 - Box 4).
To enter economic authority data and manage the Docket Information List, click the Update Economic Authority button and use the displayed Update Economic Authority dialog box. Refer to "Performing Economic Authority Functions” for details.
View the operator filing’s most recently displayed comment, add/save a new comment, and view previously added comments using the Comment History screen, which can then be used to edit or remove a previous comment. See "Viewing, Adding, Updating, and Removing Comments" for details

Note: The data and fields/controls displayed on the Summary Tab differ for each operator filing due to CFR-specific data requirements and some data fields may be empty or “blank” (e.g., for an initial filing).

Doing Business As (DBA): Click the Operator Summary screen’s DBA tab and use the tabbed screen to validate or enter/change DBA information for the filing (Source: Form 4507 - Box 1a).

The DBA tab contains the DBA Name field with Add button, the eAIM DBA Names field containing the list of current eAIM DBA Names, the display-only WebOPSS DBA Names field, and the Delete button. Note: If there are DBA names from the WebOPSS DBA Names list, the same DBA names may also be populated in the eAIM DBA Names list.

To Add a new DBA Name to eAIM:
1. Enter a DBA name value into the DBA Name field.
2. Click the Add button
  
  The DBA name is added to the eAIM DBA Names field’s list.
You can select a DBA name from the WebOPSS DBA Names list, which loads the selected value into the DBA Name field, and then click the Add button to add the name to the eAIM DBA Names list.
To Delete a DBA Name from eAIM:
1. Using the eAIM DBA Name field, select the DBA Name to be deleted.
  
  The system displays the DBA Delete Confirmation dialog box.
2. Click the Delete button (OR Click Cancel to abort the process).
  
  The DBA name is removed from the eAIM DBA Names list.

Note: The system saves the entered that you entered (use of a Save function is not required).

Principals: Click the Operator Summary screen’s Principals tab and use the Principals tabbed screen to validate or enter/change information for the filing.

The Principals tabbed screen displays with read-only data (drawn from WebOPSS) identifying/contact information for the FAA office and the persons serving as the operator filing’s FAA principal points of contact for inspections including:

Principal Operators Inspector (Source: Form 4507 - Box 3d), abbreviated as POI.
Principal Avionics Inspector (PAI).
Principal Maintenance Inspector (PMI).
FAA Office Address (Source: Form 4507 - Box 3b).

Air Carrier Addresses: Click the Operator Summary screen’s Air Carrier Addresses tab and use the Air Carrier Addresses tabbed screen to validate or enter/change information for the filing.

The Air Taxi Addresses tab displays company information for the air carrier (Note: For 121 and 129 operator filings, the information is read-only and is drawn from WebOPSS (See an example of an Air Carrier Addresses tabbed screen for CFR 129 operator/filing).
1. Use the 4507 Mailing Address fields, displayed on the left side of the screen, to review and edit the company data as needed (Note: Edit functions are only available for U.S. Operators).
  
  The 4507 Mailing Address field group contains the following fields:
1. POC First Name: First name of Point of Contact (POC) for operator’s registration filing.
2. POC Last Name: Last name of POC for operator’s registration filing.
3. Address Line 1: Last name of POC for operator’s registration filing.
4. Address Line 2: Street Address Lines 1 and 2 from operator’s registration filing.
5. City: City/municipality from operator’s registration filing.
6. State: U.S. State from operator’s registration filing.
7. Zip Code: U.S. Zip (Postal) code from operator’s registration filing.
8. Phone Number: Telephone number of POC for operator’s registration filing.
9. Fax Number: Facsimile telephone number for operator’s registration filing.
10. Email 1: E-mail address of POC for operator’s registration filing.
11. Email 2: Secondary e-mail address for operator’s registration filing.
1. Review the read-only address data displayed for the operator (Note: This data is drawn from prior insurance filings and WebOPSS and displayed as applicable for the filing):
  1. Insured Carrier Address: Includes street Address (Lines 1 and 2), City, State, Zip Code, and Country.
  2. WebOPSS Business Address: Operator’s business address (from WebOPSS) including street Address, City, State, and Zip Code.
  3. WebOPSS Mailing Address: Operator’s mailing address (from WebOPSS) including street Address, City, State, and Zip Code.
  4. Agent For Service Address: Includes street Address, City, State, and Zip Code.

4507 Aircraft: Click the Operator Summary screen’s 4507 Aircraft tab and use the 4507 Aircraft tabbed screen to build the 4507 Aircraft List for the new filing.

The 4507 Aircraft tabbed screen displays the Aircraft List grid and the Aircraft List Key with explanations of the Aircraft List grid formatting and the meaning behind the formatting. In addition to identifying aircraft from the current and previous 4507 filings, the Aircraft List identifies all aircraft having OpSpec data in WebOPSS. A row of command buttons displayed above the grid allow you to perform specific work functions for the selected list item using subsequent eAIM screens and dialog boxes. The filing or effective status of the selected list item affects the availability of work functions and associated command buttons. See standard procedure “Performing a Command for a List Item” for details.
1. Viewing the Operator’s Aircraft List:
  
  The Aircraft List employs the following formatting of list rows to indicate the source and status of the data for the listed aircraft:
  
  Key - Aircraft List: Indicates the meaning behind the formatting of list rows:
  
  Normal: Aircraft approved in previous 4507 filing or included in current filing.
  
  Bold: Aircraft not approved in previous 4507 filing but on OpSpecs.
  
  Bold Red Underscore: Bold Red Underscore: Aircraft removed from the latest 4507 filing (amendment only) but on OpSpecs.
  
  Notes: (1) Data for existing WebOPSS aircraft is pre-populated. (2) For an initial filing, all WebOPSS aircraft are displayed with Bold formatting
  
  Aircraft List Data: The 4507 Aircraft List grid contains the following data within columns (from left to right):
1. Manufacturer: Vehicle’s maker.
2. Aircraft M/M/S: Vehicle’s Make/Model/Series.
3. Registration Number: Vehicle’s N number.
4. In Service?: Indicates if the aircraft is in service. Valid values: Yes or No.
5. On OpSpecs?: Indicates if the aircraft is on OpSpecs (within WebOPSS). Valid values: Yes or No.
6. Installed Seats: The number of seats for each aircraft is initially based on the previously approved 4507 form. If the aircraft data is not derived from a previous 4507 form filing, the number of seats for that aircraft is derived from WebOPSS.
7. Is Insured?: Indicates if the aircraft is included in a policy’s insured aircraft list.
1. Adding Aircraft to the Aircraft List:
  1. Click the Add Aircraft button which is displayed as a button/heading located below the Aircraft List.
    
    The system expands the screen area below the Add Aircraft button/heading to display the Add Aircraft field group, which includes several fields/controls.
  2. Use the Add Aircraft field group to select/enter aircraft data using either of two options: The Search Aircraft function or select data using the Make/Model/Series list boxes:
    1. Manufacturer list box: Enter the manufacturer of the vehicle or use the field to search for a value by entering the characters of the manufacturer and then using the displayed list box to select a value (You may search using all or part of an aircraft Make/Model/Series value)
      
      Once a value is selected, the system populates the Model list box values using the Manufacturer value.
    2. Model list box: Select the manufacturer’s type/brand of vehicle.
      
      Once a value is selected, the system populates the lists for and Model-Series list box using the Model value.
    3. Model-Series list box: Select the Model-Series of vehicle (if applicable).
    4. Registration Number: Enter the aircraft’s Registration Number (N number).
    5. Installed Seats: Enter a valid number value for the installed seats for the vehicle (less than 999).
  3. After selecting/entering aircraft data, click the Add button.
    
    The system adds the aircraft to the Aircraft List grid and updates the row’s data, displaying status data for the newly added aircraft including: “In Service?”, “On OpSpecs?”, and “Is Insured?” (with Yes or No values displayed for each status.
2. Updating Installed Seats for Aircraft List Entries:
  1. Use the Aircraft List grid to select a listed aircraft (you may select more than one listed aircraft using the grid’s first column).
  2. Click the Update Seat(s) button.
    
    The system displays the Update Installed Seats dialog box.
  3. Use the Update Installed Seats dialog box to update the Installed Seats field: Enter a number value (less than 999).
  4. Click the Update button.
    
    The system updates the Installed Seats value for the selected aircraft within the Aircraft List.
3. Using the Aircraft List grid’s Multi-select function:
  
  The Aircraft List grid’s multi-select function allows you to select more than one row for listed aircraft and then perform a function (such as including aircraft or deleting aircraft) (See an example of 4507 Aircraft List grid’s Multi-select function).
  1. Use the Aircraft List grid and the Select Row check boxes (in the grid’s leftmost column) to locate and select each aircraft. Use the search features of the grid as needed (See “Sorting and Navigating through a List Grid” and “Searching List Grids (Filtering a List)” for details).
    
    The list and list rows include special controls that are displayed in the cells of the leftmost column:
    
    Select Row check boxes and Select All Rows check box: This grid allows you to select multiple rows (for use with the Remove function). The list displays Select Row check boxes in the first/leftmost grid column (and, in this first column’s heading, the unlabeled Select All Rows check box that allows you to select all rows).
    
    Once you select a grid row, the Row Selection check box for the item is displayed as checked (and the row is highlighted).
  2. You can clear selections made in error by clicking the check box a second time. The check mark is removed from the clicked Row Selection check box and the row highlighting is removed
    
    The clicked Row Selection check box(es) displays a check mark and the selected aircraft’s grid row becomes highlighted.
4. Including Listed Aircraft in a Filing:
  1. Use the Aircraft List grid to locate and select all aircraft to be included (you may select more than one listed aircraft using the grid’s first column). Use the search features of the grid as needed (See “Sorting and Navigating through a List Grid” and “Searching List Grids (Filtering a List)” for details).
    
    Listed aircraft that have been approved in previous 4507 filing are displayed with Normal formatted text within the list.
    
    Aircraft that have not been approved in previous 4507 filing but which have OpSpecs (in WebOPSS) are displayed with Normal formatted text within the list.
    
    Aircraft that have been removed from the latest 4507 amendment filing but which have OpSpecs are displayed with Bold Red Underscore formatted text within the list.
    
    Once clicked, the Row Selection check box displays a check mark and the selected row is highlighted.
    
    Note: You can clear selections made in error by clicking the check box a second time (The check mark is removed from the clicked Row Selection check box and the row highlighting is removed).
  2. Use the Row Selection check box (in the grid’s leftmost column) to select the aircraft to be included in the registration filing (from the list of aircraft on the OST 4507 Form).
  3. Click the Include Aircraft button.
    
    The selected aircraft’s list display is updated from Bold status to Normal status (i.e., Aircraft included in current filing), and will be part of the current 4507 filing).
5. Including Aircraft from an Insurance Filing (Form 6410/11): To Include Insured Aircraft from the 6410 Aircraft List, Click the Include 6410 Aircraft button. The insured aircraft (from the policy’s Insured Aircraft List) are added to the 4507 Aircraft List
6. Removing Listed Aircraft from a Filing:
  1. Use the Aircraft List grid to locate and select all aircraft to be removed from the filing (you may select more than one listed aircraft using the grid’s first column). Use the search features of the grid as needed (See “Sorting and Navigating through a List Grid” and “Searching List Grids (Filtering a List)” for details).
  2. Using Multi-selection: If you want to remove more than one list item, click each row’s Row Selection check box.
  3. Click the Remove button to remove the selected aircraft from the filing.
    
    If the aircraft being removed appears on WebOPSS OpSpecs, the system displays a browser message box with message “There is one or more selected aircraft with identified On OpSpecs status. Are you sure you want to remove the selected aircraft?”
    
    If selecting non-WebOPSS aircraft, the system removes the aircraft from the list after clicking the Remove button. If selecting On OpSpec aircraft from WebOPSS, the system displays the Delete Confirmation message box, prompting the user to confirm removal of the selected aircraft. Note: The system will only display a delete confirmation prompt for WebOPSS aircraft.
  4. Click the Ok button to complete the deletion (OR Click Cancel to abort the process)
    
    The system closes the browser message box and completes the action as selected. Within the list, the aircraft’s row text format is updated from Normal status to Bold status

Submit Filing: To complete the create new registration filing process, click the Submit button, located in the OST Form 4507 field group at the bottom of the screen, to submit the new filing for processing

Note: For an initial registration filing, you will be able to record filing fee payment information using the Review and Assess screen displayed when you click the Process button, located in the OST Form 4507 field group located at the bottom of the screen.