Performing an Analyst Review of a Registration Filing

You can review filing forms and enter review results using the Review and Assess screen’s Aircraft List, View 4507 PDF and View 6410/11 PDF buttons, the OST Form 4507 PDF file Attachment controls, and Analyst Review field group.

To Perform a Registration Filing Review:

  1. Using the Operator Menu on the Operator Summary screen, click the Form 4507 Filings link.

The system displays the OST Form 4507 Filings screen and the Form 4507 Filings List grid.

  1. Use the grid to locate the row for the filing to be reviewed.

  2. To view the PDF of the system-generated filing form (before review results entry):

    1. Select the Filings List grid to locate and select a row for the filing whose form you want to view.

    2. Click the View PDF button.

The system downloads the 4507 form’s PDF document to your computer’s Downloads folder and displays a browser download message box, allowing you to open the PDF file.

  1. Click the row’s Filing ID value to review the filing and enter review results.

The system displays the Review and Assess screen with the Aircraft List grid for the operator filing, the View 4507 PDF and View 6410/11 PDF buttons above the grid, and the Attach PDF controls and Analyst Review field group below the grid.

For Initial Registration Filings, the screen also displays the Check/Money Order Number field in the Analyst Review field group.  This field allows an analyst to enter the check number or money order number from a paper-based initial filing payment (i.e., where the submitter did not use the Pay.gov process for filing fee payment).

The Aircraft List grid displays data for each aircraft in the registration filing with data columns including (from left to right):  Aircraft M/M/S, Registration Number, PAX, In Service?, and On OpSpecs? (For filings having more than one aircraft, each row also displays the Reject link). The Aircraft List is displayed by default, but you can collapse the list to display the only the list’s title bar (See “Expanding/Collapsing the Aircraft List display” below).

  1. Review the filing’s listed aircraft using the Aircraft List and reject aircraft as appropriate (Use the list’s Search functions to filter the list as needed):

Tip:  You can compare Aircraft List and PDFs of the submitted filing forms by using the View 4507 PDF and View 6410/11 PDF buttons to download and then open each form.

  1. For Filings having more than one aircraft:  Identify each listed aircraft to be rejected/ restricted (i.e., for inclusion in the restricted aircraft list for an Approve with Restriction analyst review result):

    1. Use the Aircraft List grid to locate and select an aircraft (You can use the Control key while clicking to select multiple aircraft).

    2. Click the row’s Reject link to restrict the use of the aircraft within the filing (including the aircraft in the Approved with Restrictions list).

    3. Repeat the process for each aircraft being restricted.

Note: Rejecting aircraft will update the displaying the rejected aircraft in red text (in 4507 Form Section 6 and on any Additional Aircraft pages with at least one rejected aircraft) and with a red stamp (in 4507 Form Section 9).

  1. Expanding/Collapsing the Aircraft List display:

The Aircraft List is displayed by default, but you can collapse the list to display the only the list’s title bar:

  1. Click the Expand/Collapsed button, displayed at the right end of Aircraft List’s title bar.

The screen collapses the displayed Aircraft List, showing only the list’s title bar.

  1. You can restore the Aircraft List display by clicking the Expand/Collapsed button again.

  1. As needed, use the View 4507 PDF and View 6410/11 PDF buttons to review the aircraft data on the submitted filing forms.

Tip:  You can compare Aircraft List and PDFs of the submitted filing forms by using the View 4507 PDF and View 6410/11 PDF buttons to download and then open each form.

  1. Reviewing Listed Aircraft for a Registration (using a 6410/11 Form PDF):

    1. Use the Aircraft List to select an aircraft from the grid.

    2. Click the View 6410/11 PDF button.

The system downloads the 4507 form’s PDF document to your computer’s Downloads folder and displays a browser download message box, allowing you to open the PDF file.

  1. Use the PDF as needed to confirm the data is correct.

  2. Close the PDF display’s browser tab/window when you have finished the review.

  3. As needed, repeat the review processes above for additional listed aircraft.

  1. Reviewing Listed Aircraft for an Insurance Certification (using a 6410/11 Form PDF):

    1. Use the Aircraft List to select an aircraft from the grid.

    2. Click the View 6410/11 PDF button.

The system downloads the 6410 form’s PDF document to your computer’s Downloads folder and displays a browser download message box, allowing you to open the PDF file.

  1. Use the PDF as needed to confirm the data is correct.

  2. Close the PDF display’s browser tab/window when you have finished the review.

  1. As needed, repeat the review processes above for additional listed aircraft.

  1. OST Form 4507 PDF file Attachment controls: Attach a PDF file to the registration filing:

The screen displays the prompt text “Attach a PDF file to the OST Form 4507” and the Browse below the Aircraft List (Note: If you click Save Review without providing a PDF, the system displays the message next to the field “A scanned 4507 PDF is required” in red text):

  1. Click the Browse button.

  2. Use the displayed Open file window to select and upload a PDF file.

The system displays the View PDF button, allowing you to open the uploaded PDF, and the highlighted message “If you upload another PDF file, the latest version will overwrite the older version of PDF file that was uploaded”. (Note: Some PDFs received from industry sources may have non-standard formatting and may produce errors when uploaded to eAIM.  Refer to the additional procedure “PDFs Requiring Special Processing”).

  1. Check/Money Order Number field data entry (Required for Initial Registration Filings only):  The screen displays the Check/Money Order Number field allowing entry of a identifier for the required initial filing payment (if the submitter did not use the Pay.gov process for filing fee payment).  Note: If you click Save Review without providing a PDF, the system displays the message next to the field “Check/Money Order Number is required” in red text.

  2. Use the Analyst Review field group’s Review Result list box to select a review result value, selecting either Approved, Approved with Restriction, or Rejected.  Note: For filings having only one aircraft, Review Results list includes the Approved and Rejected items.

    1. Approved:  If the filing meets all requirements, select the “Approved” value and use the fields and controls within the Analyst Review field group to enter applicable data.

    2. Approved with Restrictions (for Filings having more than one aircraft):   If the filing meets requirements but requires “reject aircraft” adjustments for specific aircraft, select the “Approved with Restrictions” value and use the fields and controls within the Analyst Review field group to enter applicable data.  During data entry, be sure to use the Reject Aircraft button to select and reject specific aircraft and then provide a description of the restrictions within the Reason field.

    3. Rejected:   If the filing does not meet the requirements, select the “Rejected” value and use the fields and controls within the Analyst Review field group to enter applicable data.  During data entry, be sure to provide a complete description of your rejection decision within the displayed Reason field.

The system updates the fields and controls in the Analyst Review field group based on your selection.

  1. Enter data for the Review Result selection:

    1. Approved data entry:

When you select the Approved review result option, the system displays the Approved fields within the Analyst Review field group:

  1. OST Form 4507 Receipt Date:  The date on which the registration filing submission was received.  Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  2. Date Signed:  The date on which the form was signed by the submitter. Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  3. Review Result (Required):  Displays “Approved with Restriction”.

  4. Effective Date (Required):  The date when the registration takes effect and the registration is Active. Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  1. Approved with Restriction data entry:

When you select the Approved with Restriction review result option, the system displays the Approved with Restriction fields within the Analyst Review field group.  The screen displays red message text above the Analyst Review field group indicating “Some but not all aircraft are required to be rejected when Approved With Restriction”:

  1. OST Form 4507 Receipt Date:  The date on which the registration filing submission was received.  Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  2. Date Signed:  The date on which the form was signed by the submitter. Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  3. Review Result (Required):  Displays “Approved with Restriction”.

  4. Effective Date (Required):  The date when the registration takes effect and the registration is Active. Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  5. Reason field:  Enter the reason for the review result (using a 1000 character limit).  As you type text, the remaining character counter number decreases.

  1. Rejected data entry:

When you select the Rejected review result option, the system displays the Rejected fields within the Analyst Review field group:

  1. OST Form 4507 Receipt Date:  The date on which the registration filing submission was received.  Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  2. Date Signed:  The date on which the form was signed by the submitter. Enter a value using MM/DD/YYYY format or by selecting a date using the Calendar control.

  3. Review Result (Required):  Displays “Rejected”.

  4. Reason field:  Enter the reason for the review result (using a 1000 character limit).  As you type text, the remaining character counter number decreases.

  1. To preview the email that will be automatically generated and sent by the system after you completing the review, click the Preview Response Email button.

The system displays the Preview Response Email window containing the email’s content.

The content includes the Operator Name, Certificate Number, eAIM system’s Filing Number, and effective date after the salutation.  The body of the message (which is controlled by eAIM’s email notification template management functions) provides instructions and follow-up information for the submitter/operator.  The bottom of the message contains your name on the signature line and Aviation Safety office information.

  1. To complete the review, click the Finish Review button.

OR

Click the Save Review button to save the data entered to allow you to finish review and assessing the filing at a later time.

The system displays the OST Form 4507 Filings screen with the Filings List reflecting the review and assess activity.  The system also generates and sends the automated email notification to the filing’s Air Carrier Representative and Principal Inspector with the subject line indicating the decision (e.g., displaying “Notification of Approved OST Form 4507” for an approval decision).

Related Screens/Displays:

OST Form 4507 Filings screen and Filings List.

Review and Assess screen (initial display).

Selecting Expand/Collapsed button on Aircraft List.

Collapsed Aircraft List (Review and Assess screen).

Error messages displayed after Save Review button selection (Review and Assess screen).

Review Result list box in Analyst Review field group (Review and Assess screen).

Analyst Review field group for review result selection.

Analyst Review field group for review result selection.

Analyst Review field group for Rejected review result selection.

Preview Response Email window with sample of message.